Working with Files and Folders

Highlighting

You may want to delete, cut, copy, paste or edit information in a file. One of the easiest ways to do this is to choose or select the information and then click on the command that accomplishes that task you want done. In order to select or Highlight a word, sentence, paragraph, graphic, or page, place the cursor at the beginning of the item you want to highlight, and then click and drag your mouse to the end of the item being selected.

Copy, Cut and Paste

You can use the Copy function when you want to duplicate the text of a file to use in that file, or in a different file.  First, highlight or select the text you want to copy. Then, right-click and click Copy from the drop-down-list.

Or, if you want to remove an area of text or graphics from a file, you may use the Cut command. Highlight the item you want to cut, and then click the right mouse button. A drop-down-list appears. Click on the Cut command from this list.

After you have Copied or Cut text or graphics from a file, you may use the Paste command to insert that area of text or graphics into a different area of the same file, or into a totally different file. After copying/cutting the information, place the cursor where you want the text or graphic to be. Then, click the right mouse button and select Paste.

The Undo Button or Command

One very, very useful command within most Microsoft programs is the Undo Button. It looks similar to a small curved arrow that goes from the bottom right to the top left of the button. This button is found on the Quick Access toolbar at the top of the page. It has a unique function, in that it reverses anything you may have mistakenly done while creating a file. You will make mistakes while creating files, and this command helps you to relax and not panic. You simply click the Undo button and it removes the mistake you just made and you can continue with your work.